Board of Director's Minutes
Aug. 3, 2011
Meeting commenced at 6:45 pm. In attendance were Phil Eberly, Amy Anderson, Jeff Murchison, Rollins Caglioni and Ursula Heeter.
We have our EIN #. Document was emailed to everyone – please save a copy as this will be the only copy that we will ever receive or be available to us.
CRPA has agreed to clean up the rink, fix the fence, boards and paint. This should be completed by September 1, 2011. They will try to budget additional funds for next year to complete a renovation, if we can show there is a need and get a good turnout during the fall.
Eric Gudbrandsen has verbal commitment from several people for the adult league – enough for possibly five to six teams. Registration would be $85 per player. Rink time would be Fridays, 6 pm to whenever.
Eric Gutmann will provide referees. Also, Eric Gutmann will check into getting team registered in AAU program, insurance, and getting kids to sign up.
The HS and MS competitive teams are gearing up for their tryouts this month. They are looking to hold their practices as follows: HS (2 teams) -- Wednesdays from 7:00 – 9:00 p.m. MS – Wednesdays from 6-7:00, pending Eric Gutmann’s availability and schedule.
Jeff is trying to set up a meeting with Jay Worley from CRPA on August 17 to clarify how we should handle including the HS and MS teams under CHILL or having them as sponsors. Also, need to meet with Jay to re-introduce the hockey program, inspire support, and clarify requirements under the YAA.
Discussed Fall program to run September 6 – November 12. All programs would require full equipment and would cost $80. Some possible volunteers to help with the program include Rolf’s son, Ursula’s son, possibly Andy’s son.
Beginning Youth – Skills/Drills
(Learn to skate/play)
Advanced Youth Saturday Scrimmage Program
*** Breakdown dependent on registration numbers. All programs based on number of enrollment / age breakdown. Subject to be changed / canceled. Also, weather permitting.***
Reviewed calendar of Rink Time: Looks like this so far:
Discussed fundraising and possibly selling Boards for different levels. Also discussed contacting different local businesses for support/donations (Sticktime, Canyons, Home Depot, local banks, etc.) Should also contact Sticktime to let them know about our Fall program so they can order hockey equipment. Other places to purchase hockey equipment is online, Play it Again Sports, etc. We should post these links on our website as helpful resources for parents.
Discussed that all adults working with the kids will need to submit a background check. Ursula to email form – Eric Gutmann to post on website.
Voted to adopt Operational Agreement, which can be reworked/revised at any time through email communication.
Rollins will check with Cherokee County Board of Ed regarding posting registration info on their Virtual Community Board.
Amy will open bank account at Cherokee Bank and create registration forms and emails.
Ursula to get registration information to Jay at CRPA for their distribution list and to post on their website.
Eric Gutmann to post all forms on Cherokee Hockey website.
Jeff will email sponsorship forms to Rollins.
We rescheduled our September Board Meeting to August 31 – It will also be a kickoff meeting for the Fall Program.
Meeting adjourned at 8:15.
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